StormwaterWise Landscapes for HOAs 2014

The StormwaterWise Landscapes Program provides home owner associations (HOAs) with funding to install small-scale practices that will reduce stormwater runoff from their property. Stormwater carries pollutants such as oil, bacteria from pet waste, sediment and lawn chemicals to our local streams. Installing practices on your property that collects or slows stormwater — allowing it to soak into the ground — keeps pollutants out of streams.

Selected HOAs will receive a stormwater assessment by County staff for up to one acre of its property. Following the assessment, a written report that includes a list of site-specific recommendations for reducing stormwater runoff and appropriate references will be provided. HOAs will then select one of the recommended practices to install. The StormwaterWise Landscapes Program is made possible through a partnership between the County and Arlingtonians for a Clean Environment (ACE). We would like to thank the National Fish and Wildlife Foundation for its grant support for the 2013-2014 StormwaterWise Landscapes Program.

StormwaterWise-Approved Practices

The following four practices are eligible for the reimbursement program. A contractor list is provided to help you find a contractor, but we can’t recommend any particular contractor nor are you obligated to hire from the list.

  • Conservation landscapes – Conversion of lawn or non-native invasives to conservation landscapes. Must cover a minimum of 150 square feet. Average cost: $5-$15 per square foot. Program reimbursement: $3 per square foot up to $1,500.
  • Pavement removal – Removal of impervious pavement, followed by soil amendment and native planting. Must cover a minimum of 300 square feet. Average cost: $4-$5 per square foot. Program reimbursement: 50 percent of the project cost up to $3,000.
  • Pervious surface options – Replacement of existing impervious pavement with permeable interlocking pavers or pervious concrete. Pervious asphalt, ribbon driveways and turf driveways aren’t eligible. Must cover a minimum of 300 square feet. Average cost: $10-$20 per square foot. Program reimbursement: 50 percent of the project cost up to $4,000. Note: If a program participant signs a maintenance agreement for this practice, participants will receive an additional $1,500.
  • Rain gardens – Must cover a minimum of 150 square feet. Average cost: $10-$25 per square foot. Program reimbursement: 50 percent of the project cost up to $3,000.

Learn more about additional stormwater-reducing practices that you can implement on your own.

HOA Qualifications

Applicants must:

  • Have private property in Arlington County. Only one acre of property will receive a stormwater assessment.
  • Have HOA approval for a representative to sign and present the participant agreement to County staff at the start of the site assessment.
  • Have HOA approval for 50 percent cost match.
  • Be willing to implement at least one stormwater reduction recommendation from their stormwater assessment.
  • Be willing to be featured in a case study for the program or a similar outreach initiative.

If you’ve successfully completed a previous StormwaterWise project, you’re eligible to reapply. You’re not eligible if:

  • You’re unwilling to sign and turn in the participant agreement at the start of the site visit.
  • You have an open or pending land-disturbing activity permit.

Program funds can’t pay for:

  • Non-native plants.
  • The addition of new hardscape, such as the expansion of a driveway or patio, even if the new hardscape is permeable.

How to Apply

The application period for the 2014 StormwaterWise Program for HOAs closed on May 5, 2014. One entry per HOA and only complete applications will be considered for the program. County staff will notify participants if they’ve been selected via email by May 9.

Program Timeline

  • April 7-May 5, 2014 – Applications accepted.
  • May 9, 2014 – Participants selected and notified.
  • May 12-June 13, 2014 – County staff conduct stormwater assessments.
  • July 18, 2014 – Deadline for participants to select the practice they’ll install.
  • Aug. 22, 2014 – Deadline for participants to provide a plan for the practice they’ll install.
  • Dec. 15, 2014 – Deadline for installation of all StormwaterWise practices.
  • Jan. 16, 2015 – County staff complete inspections of installed practices.
  • Feb. 16, 2015 – Deadline for reimbursement paperwork to ACE.

Program Reimbursements

FAQs

  • For a rain garden project, if the total cost is $6,000, then I would be eligible for a 50 percent reimbursement, which is $3,000, correct?
    Yes, that’s correct. Remember: You can spend more than $6,000 for the project, but the maximum reimbursement you will receive is $3,000.
  • To be reimbursed, do I just need to save my receipts for materials or invoices for work completed?
    Yes. Provide receipts that are as detailed as possible. If you purchase plants, we prefer for the name of the plant to appear on the receipt. If the names of the plants aren’t listed on the receipt, save the plant labels and submit those. Hired labor is a reimbursable expense. For reporting purposes, provide a copy of the cancelled check that was used to pay the workers, and a detailed invoice that includes the date the work was completed and a detailed description of the work.
  • We had mulch delivered from the County. Can I include this receipt as part of my cost?
    Yes. If the mulch is used for the StormwaterWise project, it can be included with your receipts for reimbursement.

To Be Reimbursed

  1. After the practice is installed, inform County staff that it’s ready to be inspected.
  2. County staff will visit the HOA property to make sure that the practice is properly installed.
  3. Following inspection, we will send an email indicating approval of the installed practice, or will indicate any necessary changes.
  4. After receiving approval, you will submit receipts to ACE for reimbursement with a fully completed reimbursement form.
  5. A reimbursement check for the installed practice or practices (based on the practice-specific funding guidelines) will be issued by ACE within eight weeks. As previously mentioned, accepted applicants may have their project featured in a case study.

Maintenance Agreement

Maintenance agreements are available for StormwaterWise pervious surface and Green Home Choice green roof projects. If a maintenance agreement is signed and recorded, participants will receive an additional $1,500. The maintenance agreement must be filed before you submit your paperwork for your StormwaterWise reimbursement.